The contracts module lets camps create reusable contract templates, generate personalized contracts for staff or campers with auto-populated data, and send them via email for digital signature. Track contract status from draft to signed, with secure document storage and PDF downloads for record-keeping.
Create reusable contract templates using HTML or uploaded documents. Templates support merge fields (staff, camper, guardian names, emails, custom profile fields) that auto-populate when generating contracts. Set a default header for all templates with agency branding.
Generate contract instances from templates for specific staff or campers. The system merges user data into the template and stores the merged document. Send contracts via email with customizable subject and body, including a secure link to view and sign. Track status (Draft, Sent, Signed, Completed).
Users sign contracts through a secure portal link. Track signature status, signed date, and signature type. Download signed contracts as PDFs. View all contract instances filtered by template, with portal view counts and signature timestamps for compliance.
